POSITION SUMMARY: This position executes the sourcing process for assigned business areas and administers policies and programs directed towards providing contracted services and materials. Employees in this role prepare simple sourcing agreements containing limited changes to the company’s standard terms and conditions.

ESSENTIAL DUTIES & RESPONSIBILITIES for Level I/II/III

LEVEL I

  • Executes the sourcing process for assigned areas
  • Receive, generate and/or process supplier quotes, statements of work, purchase orders (POs), addendums and all documentation relevant to procurement; distribute to management and/or applicable corporate departments as needed for review, approval, and storage.
  • Requests Return material Authorizations (RMA’s).
  • Tracks and communicates the status of purchases with internal customers to ensure products are received in a timely manner.
  • Develops and maintains relationships with business units and suppliers with annual spend less than $1M
  • Drives down the total cost of ownership, and assists in managing the external spend
  • Participates in sourcing data analysis, forecasting and planning
  • Conducts business dealings with the highest level of integrity and regard for corporate guidelines, legal and environmental regulations
  • Supports on developing procurement SOP’s
  • Evaluates existing supplier base and evaluates new qualified vendors.
  • Monitors material consumption and communicates with internal stakeholders for material needs as forecast optional purchasing requirements.
  • Performs other job-related duties as assigned

LEVEL II

  • Able to perform the Level I duties with no oversight
  • Develops and maintains relationships with business units and suppliers with $1M – $3M spend annually
  • Conducts simple negotiations with minimal to no oversight
  • Participates on new sourcing project teams
  • Communicates sourcing strategy, progress, and results to supervision and management
  • Researches and develops new sources of supply
  • Supports in re-engineering as new material evaluation
  • Focuses on sourcing innovative solutions as sustainable friendly materials.
  • Works in conjunction with Level III or Purchasing manager to evaluate Commodity RFPs

LEVEL III

  • Able to perform the Level I & Level II duties with minimal oversight
  • Develops and maintains relationships with business units and suppliers with over $3M annual spend
  • Leads sourcing project teams
  • Recommends sourcing strategy supervision and management
  • Conducts industry analysis and evaluates supplier performance (Supplier scorecards)
  • Analysis of supplier programs and company’s participation
  • Market analysis to identify trends that will impact the business and its goals
  • Participates in sourcing data analysis, forecasting and planning
  • Contributes to vendor scorecard evaluation
  • Leads RFIs as RFPs to identify key vendors and materials for the business

QUALIFICATIONS

LEVEL I LEVEL II LEVEL III
High School Grad/GED Bachelor’s Degree Bachelor’s Degree
Business Experience 3+ Years Intermediate Excel Skills Advanced Excel Skills
Previous Category Mgt of $1-3M Previous Category Mgt of over $3M
Procurement Experience 3+ Years Procurement Experience 5+ Years
Business Experience 5+ Years Business Experience 8+ Years

COMPETENCY PRIORITIES

Analytical – each level encompasses the previous level’s skillset

Level I Level II Level III
Collects & research Data Synthesizes complex or diverse information Uses intuition & experience to complement data
Designs workflow & procedures

Business Acumen – each level encompasses the previous level’s skillset

Level I Level II Level III
Understands the business implications of decisions Displays orientation to profitability Demonstrates knowledge of market & competition
Aligns work with strategic goal

OTHER COMPETENCIES

Strategic Thinking- Develops strategies to achieve organizational goals.

Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.

Relationship Building- Builds constructive workings relationships characterized by a high level of acceptance, cooperation, and mutual respect.

Teamwork – Exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; able to build morale and group commitments to goals and objects.

Attention to Detail – Checks work to ensure accuracy and completeness. Performs tasks with care; is thorough. Makes few if any errors.

Teamwork- Exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; able to build morale and group commitments to goals and objects.

Change Management- Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.

Accountability & Dependability – Balances quality of work with meeting deadlines. Makes the best use of available time and resources.

MISCELLANEOUS

Reports to:  Purchasing Manager

Supervisory responsibilities may include: None

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to a typical office environment—prolonged periods sitting at a desk and working on a computer. However, employee is expected to travel to different locations (within 50-mile radius distance from primary location) to interact with employees in multiple processes.

Must be willing to work a flexible schedule that includes weekends, over-time, double-time, and holidays throughout the duration of our pack season (May to October); this is critical to support the needs of the business and is subject to change.